Energy bills are a regular concern for most businesses, and offices in particular can use far more electricity than people realise. Lights, computers, printers, and air conditioning all run for hours every day, and much of that energy ends up wasted.
Cutting back does not have to mean making the workplace uncomfortable or less productive. Of course, there is always the option to switch providers by comparing multiple energy providers. However, with a few practical changes, offices can lower their consumption, save money, and even create a more pleasant environment for staff.
Get More from Office Equipment
Office technology is one of the biggest contributors to energy use. Computers and monitors are often left on standby or even running overnight. Printers, too, are sometimes kept switched on around the clock even though they are only used for a small part of the day. Simply building the habit of shutting down equipment at the end of a shift can have a noticeable impact.
Upgrading devices is another way to save. Laptops generally use less electricity than desktop computers, and LED screens consume far less than older monitors. If your business is already planning to replace equipment, checking the energy ratings before buying can reduce costs for years to come. Most modern machines also have settings that dim the screen or put them into sleep mode when idle. Taking a few minutes to set these up ensures less power is wasted during quieter periods.
Rethink Lighting Across the Office
Lighting is another area where small adjustments can bring big savings. Many offices still rely on fluorescent or halogen bulbs, which consume far more power than necessary. Switching to LED lighting requires some investment at first, but the bulbs last much longer and use a fraction of the energy.
It also helps to make better use of daylight. Keeping blinds open, arranging desks closer to windows, and making sure windows stay clean can reduce the need for artificial lighting during working hours. Staff generally appreciate the extra natural light too, as it creates a brighter, more comfortable workspace.
In larger offices, it is common to see lights left on in empty meeting rooms or corridors. Motion sensors and timers solve this problem by automatically switching lights off when nobody is around. Once installed, they require little thought yet steadily reduce electricity use throughout the building.
Keep Heating and Cooling Under Control
Heating and cooling systems are among the most energy-hungry features of any office. Setting thermostats just a degree or two lower in winter or slightly higher in summer can cut consumption without anyone noticing a real difference. The key is to keep temperatures consistent rather than letting the system work harder than necessary.
Regular servicing also makes a difference. Air conditioners and heating units that are clogged or poorly maintained often consume more power to achieve the same result. Routine checks, filter changes, and repairs keep systems running smoothly and efficiently.
Better insulation helps, too. Draughty doors and windows make heating less effective, while excessive sunlight through uncovered windows can push cooling systems harder. Adding blinds, sealing gaps, or upgrading insulation reduces the strain on equipment and keeps indoor temperatures more stable.
Encourage Smarter Habits
Even with the right systems in place, staff behaviour plays a major role in office energy use. Small actions like turning lights off when leaving a room or shutting down computers properly can add up across the workforce. Encouraging these habits through reminders or workplace policies fosters a culture where saving energy becomes second nature.
Raising awareness does not need to be complicated. Occasional emails, posters around the office, or a quick mention in team meetings are often enough to keep people mindful. When employees are involved and aware, energy savings happen more naturally and consistently.
