Project management can be expensive, and many project managers and leaders struggle to implement efficient processes and methods in order to keep within the estimated budget of large-scale projects.
However, it is possible to reduce the expenditure of your project in simple and effective ways, and this guide will help project managers to implement these within their own project.
- Find Cheaper Resources
The resources that your project uses can often be expensive and can help to reduce your profit margins and the cost of your project in the long term. Many companies increase the cost of the resources that they offer when they are in competition, and many projects waste resources, meaning that they are paying higher costs on these resources than they should be. However, there are many ways to reduce the amount and cost of resources that you are using, such as comparing the price of resources from multiple vendors and implementing lean processes. For instance, Utility Bidder is a comparison site that can help you to find the best business electricity rates for your project.
- Shorten Length of Project
Another way in which you can reduce the expenditure of your project is to shorten the length of your project. The longer a project is, the more resources that you will be using, including materials, administrative costs, energy and employees, which will all need to be paid for. In fact, the unprecedented length of projects is one of the top reasons that companies fail to stick to their original project budget. To shorten your critical path, you should think about doing multiple activities at once and fast track some of your processes, turning full dependencies into partial dependencies which can work in parallel.
- Decrease the Scope
If you are concerned about expenditure, you might also consider decreasing the scope of your project. Although the initial planning stages should have determined this scope, if the scope of your project is too large, this can prove to be costly and time-consuming. You can decrease scope by reducing the number of activities that will be fulfilled at one time, limiting your project to only the most important processes and project requirements.
- Manage Your Budget
It is also important that you have implemented a viable budget in your project plan from the start of the project and that you are able to track your progress on this budget and adapt it to your needs when needed. In fact, most budgets will be incredibly rigid due to the budget approval planning stage and financing from sponsors, and so it is vital that you are able to work within this throughout the process. To do this, you should map out expenditure before you begin and use budget tracking tools to help you to stay within its boundaries during the process. You can also fight scope creep by avoiding investing in materials and resources that are not necessary.
- Use Agile Management Techniques
Agile management can be the perfect way to skip the waste of resources and employees that may be tempering the costs of your business. Agile management uses short development cycles to continuously keep the project moving forward and improving. Products are delivered at a higher rate with a quicker turnaround for customers, giving you even more advantages than simply saving on expenditure. Agile management techniques also have regular breaks whereby methodology can be adjusted. These management techniques can help to improve the efficiency of your project which is an excellent aim to help you to save money. One of the most popular Agile methodologies to think about using is lean management, as this enables you only to use the materials and resources that you need, equating with the demand of your business.
- Use Project Management Software
Although project management software often has a high initial cost, using project management software can help to reduce the costs of your project. This is because the software can help to reduce the costs of manual methods such as extra employees and time, as well as enabling them to be more productive through automated processes, the optimization of resources, the ability to meet of deadlines and reduced administrative mistakes.
Although many projects have issues with scope creep, whereby the budget and the resources that you need for your project begin to increase unplanned, there are possible ways to reduce the expenditure of your project without drastic changes to its running. Through considering your resources and changing your management techniques, you will be able to keep to any budget that you set.